Online Ordering Portal: Your All-in-One Lunch Management Portal
At the School Lunch Collective, we understand how busy schools and kura are. That's why we've developed a secure online portal to streamline the management of school lunches, reducing paperwork and unnecessary emails. Click on the button below to go to the lunch ordering portal.
Our user-friendly portal allows schools to easily:
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Notify us of special events, teacher-only days, and off-site activities
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Update details for delivery location and time frame
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Manage and update dietary information, ensuring all students' needs are met
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View upcoming menus in advance
By leveraging secure, custom built technology, we're making it easier for schools to focus on what truly matters - educating and nurturing our tamariki.
Need Help Managing Your Meal Orders?
Watch our step-by-step video guide to learn how to make one-off meal changes, add total standard meals, and include dietary meals with ease. Click the button below to access the video and take control of your meal planning today!
At the School Lunch Collective, we strive to accommodate as many dietary preferences as possible. Our Halal appropriate meals are made with Halal suitable ingredients, and they do not contain pork or pork containing ingredients.
The School Lunch Collective "zeros" all lunches for national public holidays. Schools, please update your portal calendars for regional holidays. To update your calendar - go to your calendar on the portal and select the date you want to update. Click on the icon at the top right- hand corner of the date. A pop-up box will appear. Adjust the meal numbers in the 0-3, 4-8 and 9+ fields to zero for that day. Change the drop-down menu to Teachers Only Day/Special Occasion/Other write Regional Holiday in the notes section. Click SAVE to confirm your changes.
The best way to tell us about teacher only days is by updating the portal. Please log on to the portal, and go to the Ka Ora, Ka Ako Menu. This tab will open the calendar. Select the date of your Teachers-Only-Day (TOD) or Education Outside the Classroom (EOTC) on the calendar. Once you are on the right date, click on the small icon at the right-hand corner of the date box. A pop-up box will appear for you to update your lunch numbers by year group for that day. Change the drop-down menu to Teachers Only Day/Special Occasion/Other and add a brief explanation for the cancellation. In the Additional Information section, please let us know if any dietary meals also need to be cancelled or modified. Click SAVE to confirm your updates.
All students years 9-13 receive a 240g meal as part of the programme. Year 9+ students are also funded by the Ministry of Education to receive two additional food items alongside their meal.
We publish nutritional information, including the carbohydrate count, for each of our standard meals, dietary meals and additional food items. please see OUR FOOD for details.
Portal FAQ's
The Ministry of Education gives us Maximum Order Limits (MLO's) - that's the maximum number of lunches each school can receive from Week Four, Term One. If you want to increase your lunch number above your MLO, please contact your MoE Senior Advisor. If you are not sure who your MoE Senior Advisor is, please email School.Lunches@education.govt.nz.
Your deliverables page is the agreement between your school and the School Lunch Collective. It details the key operational aspects of your lunch provision. Please update your deliverables page if whenever you have a significant change at your school, including start dates and health and safety procedures.
This section is for you to update your school profile and log-in details. If the name on your login page is incorrect, you can change it here. We recommend using your school's name rather than a staff name to avoid confusion. IMPORTANT: the email on this page is your log-in email. Please note this email address carefully and ensure you have ongoing access to this email address.
This section is for adding the number of lunches you need and uploading dietary details. Read the menu disclaimer at the top before you start. For example, all meals are Halal appropriate, so you don't need to mark these students as dietary.
Meals are divided into three age groups: 0-3, 4-8, and 9+. Distribute your numbers correctly - MoE sets limits for each category and you will not be able to order more than that.
First add your number of standard meals and click UPDATE.
Then go to dietary meals. Dietary meals require specific information like student name, classroom, and allergens to ensure the meals are delivered to the right child.
To add dietary meals, click on the + sign.
Add student name, classroom, age group and dietary needs directly into the portal. Select from the allergen drop down list what allergens you require. You can select more than one. We have added in some logics for you - for example if you select Vegetarian, No Beef and No Lamb will automatically go grey.
Click UPDATE.
If you have a large number of students to add or are uploading your schools' details for the first time, you can use the bulk upload function. At the top of the Meal Information page, click on Import Meal Information. Download the excel template. Fill in all required fields and save to your desktop. DO NOT change the format of the template or make notes - the upload won't process.
Go back to Import Meal Information. Then Choose File and Upload.
Click UPDATE.
IMPORTANT NOTE: Uploads override all existing data, so ensure you include all students.
This tab shows the menu and calendar and allows you to edit meal numbers on individual days.
Move to the date you would like to change your meal numbers.
Click on the EDIT button on the top right- hand corner of that calendar date.
Change your meal numbers for that day by year group. For teacher only days and regional holidays, please make all lunches zero.
Please use the drop-down box to indicate the reason and make any dietary change notes in the additional notes section.
If you have forgotten your password, please click on Forgot Password below the log-on panel. You will receive an automated email with instructions to reset your password.
Only one email can be used per school for logging onto the portal.
If you want to change your login, email, please log in and go to the My Account page.
Special Dietary requirements include students with allergies, intolerances, or ethical and religious requirements.
School Lunch Collective meals DO NOT CONTAIN kiwifruit, peanut, nut, mollusc, crustacean, pork or fish. However, please note we cannot guarantee our meals are completely free from allergens due to manufacturing processes.
All meals are "Halal Appropriate'. They are made with Halal suitable ingredients and do not include pork or pork containing ingredients.
The dietary categories available on the portal are:
- No wheat/gluten
- Milk allergy
- No egg
- No sesame
- No soy
- Vegetarian
- Vegan
- No berries
- No citrus
- No Beef
- No Lamb
- No Mushroom
- No Tomato
- No Banana
- No stonefruit
The portal calendar for standard meals closes off seven days ahead of the eating day. if the eating day on the portal calendar is grey, it means the portal has closed off. Changes to dietary meals may take up to 14 days to process
If you no longer have access to your school log-in email, please email info@schoollunchcollective.co.nz. Please write Request to Update User Email Address in the heading and provide the following information:
- Your School Name
- Your School Number
- The new email address you are requesting.